Joint DCC/DPC Workshop: Policies for Long-Term Curation and Preservation

3 - 4 July 2006
Wolfson College, University of Oxford

Overview

In conjunction with the Digital Preservation Coalition (DPC), we held a two-day workshop that explored the range of policies required to manage, preserve, and reuse the information held within digital repositories over time. This event was organized in cooperation with the Oxford Internet Institute (OII).

Developing and implementing a range of policies is vital for enabling the effective management, discovery, and re-usability of information held within digital repositories. This workshop provided concrete examples of the range and nature of the policies required and shared real-life experiences in developing, implementing, and evaluating these policies through a series of case studies and panel discussions.

Workshop Presentations

Setting the Scene

Digital information life-cycles and policies David Ryan, The Royal Household View or download PowerPoint slides (91KB)

Overview of current research councils' policies Mark Thorley, NERC View or download PowerPoint slides (523KB)

Session 1: Development of Curation and Preservation Policies

In this session, speakers were asked to identify roles and responsibilities involved in the development of curation and preservation policies, relationships with other institutional policies and processes, workflow issues, key policy themes, and to highlight any difficulties encountered.

Developing the NERC Data Policy Mark Thorley, NERC View or download PowerPoint slides (78KB)

Developing a digital preservation strategy Heather Needham, Hampshire Record Office View or download PowerPoint slides (2.04MB)

TNA's custody of digital records policy Malcolm Todd, TNA View or download PowerPoint slides (609KB)

Digital repositories and Grids Bob Jones, EGEE Project Director, CERN View or download PowerPoint slides (872KB) View or download supporting PDF (308KB)

Session 2: Implementing Curation and Preservation Policies

In this session, speakers were asked to identify roles and responsibilities involved in the implementation of curation and preservation policies, relationships with other institutional policies and processes, workflow issues, key policy themes, and to highlight any difficulties encountered.

Ingest at the ADS: a case study Jenny Mitcham, Archaeological Data Services (ADS) View or download PowerPoint slides (2.85MB) View or download supporting PDF (234KB)

Implementing selection and appraisal policies at the UKDA Kevin Schürer, UK Data Archive and Economic and Social Data Service View or download PowerPoint slides (201KB)

The Case of the Disappearing Documents: the Capture and Curation of Current University Records Susan Graham, University of Edinburgh View or download PowerPoint slides (283KB)

Session 3: Evaluating and Reviewing Curation and Preservation Policies

This session comprised representatives from funding bodies and curation practitioners who discussed how both can best work together to influence and integrate the various policies that may influence data over its life-cycle. Each representative had five minutes to share their views and then an open forum followed that allowed participants to question the speakers and to discuss some of the workshop themes in more detail.

The public consultation process for Operational Selection Policies Howard Davies, TNA View or download PowerPoint slides (603KB)

Preserving, Sharing and Re-using Biomedical Research Data: Policy & Practice Allan Sudlow, Medical Research Council (MRC) View or download PowerPoint slides (244KB)

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Benefits of Attendance

This workshop was of benefit to individuals and institutions interested in developing, implementing, or evaluating policies to manage, preserve, and reuse digital information held within digital repositories over time.

Format

This event was split over three sessions:

  • The first session examined the development of curation and preservation policies.
  • The second session examined the implementation of these curation and preservation policies.
  • The third session explored the evaluation and review of these curation and preservation policies. This session comprised representatives from funding bodies and curation practitioners who discussed how both can best work together to influence and integrate the various policies that may influence data over its life-cycle. Each representative had five minutes to share their views and then an open forum followed that allowed participants to question the speakers and to discuss some of the workshop themes in more detail.

In each of the sessions, speakers were asked to identify roles and responsibilities involved in the development, implementation or evaluation of policies, relationships with other institutional policies and processes, workflow issues, key policy themes, and to highlight any difficulties encountered.

Venue

Find out how to get to Wolfson College, University of Oxford [external].

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