Standard Naming Conventions for Electronic Records

Written by the Records Management Section at the University of Edinburgh, this document provides a common set of rules to apply to the naming of electronic records. The conventions are primarily intended for use with Windows-based software and documents such as word-processed documents, spreadsheets, presentations, e-mails and project plans. 'File names' are the names that are listed in the file directory and that users give to new files when they save them for the first time. The conventions assume that a logical directory structure or filing scheme is in place and that similar conventions are used for naming the levels and folders within the directory structure.

Last reviewed: 
28 February, 2012