Because good research needs good data

Submissions (closed)

IDCC 2019 Submission Procedure & Templates

This year we have revised the paper formats. The main reasons behind this is to make the programme more dynamic and to make a clearer distinction between full papers, which are allocated 20 minutes in the programme and shorter, lightning talks, which are presented in 10 minutes.

Submissions for IDCC will take the following formats:

This year’s theme is collaboration and partnership.

View call for papers


Papers are for research or practice work which is suitably advanced and has substantial results and reflections that would inform the work of the wider research data management community. Papers should present results supported by evidence of novel contribution. Papers may identify challenges, propose a solution or approach tackling the same, or describe an activity or research project currently in progress or recently completed. Of particular interest are lessons learned from digital curation activities, and recommendations for best practice.

A prize will be awarded for the best paper.

How to submit papers

You are required to submit a 5-page extended abstract. If your abstract is accepted, you will be invited to give a 20-minute presentation at IDCC. You are also expected to write-up your paper in full (10-12 pages, approximately 6,000 words) and invited to publish it in the International Journal of Digital Curation (IJDC). The workflow for conference and journal submission is represented in the graphic below.

You need to decide whether you wish to publish your paper as a peer-reviewed or general article. To be considered for peer-reviewed article, your extended abstract should give a clear indication of the structure and content of the full-length paper you intend to submit. This should include a review of prior work, evidence that a recognised process of research or practice has been adopted or advanced, and argumentation to support the conclusions drawn. Where the evidence is based on research data, there should be a commitment to cite this data and make it available in a public repository, as a condition of publication.

Download template

Submit on ConfTool

Sample published papers at IJDC

Submission dates:

- Submit extended abstract by 2 July 2018

- Submit final paper by 7 December 2018

Lightning Talks

These talks are an opportunity to showcase work in progress or completed projects that you believe offer insights or practical lessons that advance digital curation research or practice. Treat IDCC as a stage where you can make your work known and potentially recruit partners to collaborate with.

How to submit a lightning talk

You will be required to submit a one-page proposal (approximately 500 words). If selected, you will be invited to give a 10-minute presentation at IDCC. If desired, you could write up your talk as a full paper to publish in IJDC. This would be subject to a separate review procedure.

Download template

Submit on ConfTool

Submission date: 2 July 2018


These enable you to display information about your work through graphics rather than words. The ideal poster should be designed to attract attention and generate interaction.

Posters are displayed in an open area and the programme includes a dedicated poster viewing slot. Typically, the posters are displayed where coffee breaks and lunches are served, which gives you even more time to interact with those who show interest in your work.

There will be a prize for best poster.

How to submit a poster

You can either submit a one-page (approximately 500 words) proposal or the poster itself, if it is available.

The full poster will have to be submitted, in PDF format, following these simple guidelines:

  • A1 portrait or landscape - 594mm x 841mm or approximately 33.1" x 23.4"
  • Your poster should be one piece and not made up of separate sections.
  • Your poster should include title, author(s) names, affiliations, institutional logos, where appropriate, and email addresses

Download template

Submit on ConfTool 

See winning posters at IDCC 2018

Submission date: 30 September 2018


These sessions are designed for showcasing pieces of software that are of use to data management practitioners or researchers who have to work with large amounts of data.

There will be allocated time slot in the programme for demos. Depending upon how portable your demo is, you may be able to put it on display during refreshment breaks for further interaction with the delegates.

How to submit a demo

Submit a one-page proposal (approximately 500 words), which should include details of any special technical requirements.

Download template

Submit on ConfTool

Submission date: 31 July 2018


Workshops are events attached to IDCC. These are for practical, hands-on work and they are typically used for training. If you have an established tool or working practice that yields results in the world of research data management, then show everyone how it works.

Workshops take place the day before and the day after the main conference.

We will help you with practical aspects such as finding a venue and required facilities, and we will also publicise your workshop to help you find delegates.

How to submit a workshop

Your workshop proposal should include title, description and name of presenter, as well as practical information such number of delegates, duration, required room layout, equipment, etc.

You will also have to supply information on the funding model. If you don’t have the funds to cover the full cost of running the workshop, then you may need to charge a delegate fee. Please see submission template.

Download template

Submit on ConfTool 

For inspiration, see programme of workshops at IDCC 2018

Submission date: 31 July 2018