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IDCC22 Submission Procedure
Reviews for IDCC22 submissions are now underway. The submission formats are:
This year’s theme is Reusability. For more information on the topic and the multiple themes in the broad scope of reusability please visit the Call for Papers page.
Papers are for research or practice work which is suitably advanced and has substantial results and reflections that would inform the work of the wider research data management community. Papers should present results supported by evidence of novel contribution. Papers may identify challenges, propose a solution or approach tackling the same, or describe an activity or research project currently in progress or recently completed. Of particular interest are lessons learned from digital curation activities, and recommendations for best practice.
A prize will be awarded for the best paper.
How to submit papers
If your abstract has been accepted, you will be invited to give a 30-minute presentation at IDCC (speak for 20 – 25 minutes, allowing 5 – 10 minutes for questions). You are also expected to write-up your paper in full, no more than 12 pages (excluding references and the initial title/abstract page) of approximately 6,000 words, and invited to publish it in the International Journal of Digital Curation (IJDC).
All full papers that are presented at IDCC22 will be published in IJDC. By default, submissions will be published as Conference Papers, following a brief editorial review. Alternatively, you can choose to submit your paper for further peer review, either as a General Article or as a Research Paper (select the appropriate option from the drop-down menu in the IJDC submission wizard). To be considered for peer-review, your final paper must minimally include a review of prior work, and offer some evidence that a recognised process of research or practice has been used to support the conclusions. Please refer to the IJDC Editorial Guidelines (on the 'About the Journal' page) for further guidance on the different peer-review criteria for Research Papers and General Articles.
- Submit extended abstract by 13 March 2022
- Submit final paper by 13 June 2022
These talks are an opportunity to showcase work in progress or completed projects that you believe offer insights or practical lessons that advance digital curation research or practice. Treat IDCC as a stage where you can make your work known and potentially recruit partners to collaborate with.
How to submit a Lightning Talk
If you have been selected, you will be asked to give a 15-minute presentation at IDCC (speak for 10 minutes, allowing 5 minutes for questions).
If desired, you could write up your talk as a Brief Report (no more than 4 pages, excluding references and the initial title/abstract page) and submit it for publication in IJDC, subject to editorial review. Use the General Article template (see link below) and Select 'General Article' from drop-down menu in the IJDC submission wizard. Brief Reports are a new section in IJDC for sharing early research project work or implementation of new approaches to practice. Submitting a Brief Report is not essential for IDCC participation, but we encourage submission.
- Lighting Talk proposal by 13 March 2022
- Brief Reports as soon as possible after the conference, end of July 2022, if possible
Poster submissions offer a great opportunity to showcase and promote your work to the community - be it complete or in progress – as well as interact with others, gather feedback and exchange ideas.
When preparing your poster, please keep in mind that ideally your poster should attract attention to your work and generate interaction with the conference audience. To encourage interaction and networking, the programme includes dedicated poster viewing times. Posters will be displayed virtually on the conference platform (Whova) and on the DCC website.
There will be a prize for best poster.
How to submit a virtual poster
Poster submissions are now closed. Following the completion of the review process, and if your poster has been accepted, you will be asked to upload the final materials for your poster via Conftool. You should be ready to provide the following materials by 23 May 2022:
- final poster in a one-page PDF landscape format, with 10 MB file size limit
- a 60-second audio recording describing your poster (max size 1,5MB in mp3/m4a formats). A sixty-second pre-recorded audio of your poster will be shown during the IDCC22 Minute Madness session scheduled on the 14th of June 2022.Creating your audio recording can be done on your PC by using Windows (inbuilt ‘Voice recording’ software) or MacOS (inbuilt ‘Voice Memos/ QuickTime Player’ software) or using a smart phone.
Your poster should include:
- poster description (with max number of characters 5,000),
- full name of the presenting author (must register for IDCC22) and full names of the additional authors',
- presenter/authors' contact email address,
- presenter/authors' name of their institution/organisation,
- HTTP link to your organisation website,
- institutional/company logo 700 x 210 (recommended) 1000 x 1000 max.
Once full posters are submitted, IDCC22 Organizing Committee will upload the posters on the Whova on your behalf, so you won’t need to do it yourself. More details will be shared in due course.
- Poster proposal by 17 April 2022
- Final version of poster by 23 May 2022
As part of our IDCC programme, we invite submissions for full day or half day workshops. Workshops are events taking place before or after the main IDCC conference, and this year will take place on 13 and 16 June, depending on the volume of submissions received. All workshops will be virtual.
Workshops are normally focused on practical, hands-on work, and they are often used for training. If you have an established tool or working practice that yields results in the world of research data management, you are welcome to submit an application and show everyone how it works!
How to submit a workshop
Your workshop proposal should include title, description and name of presenter(s), as well as practical information such number of delegates, duration (full day or half day), any specific virtual platform requirements, etc.
Please note that you as the organiser are required to cover all the costs of the workshop - either via direct payment or by charging your attendees a registration fee. We will publicise your workshop, include your event in our marketing campaigns and website, manage registration and delegate liaison, set up the virtual platform for you and provide technical support during your meeting. A financial commitment is required on your behalf, and a fee will be charged in the case of cancellation.
The costs for running a workshop are based on virtual platform costs that the DCC incurs by hosting your event, as well as staff costs to support, coordinate, promote and assist in the running of your event. We will publish figures shortly.
Once your workshop proposal has been accepted, we will be in touch with you about the financial aspects.
Submission date: 13 March 2022