E-mail Curation: Practical Approaches for
Long-Term Preservation and Access
24 – 25 April 2006
Grey Street Hotel, Newcastle

Home > Events > DCC Workshop: E-mail Curation

The increasing use of e-mail has drastically changed the way that many organisations work. To provide evidential value and to ensure legal compliance, it is essential that traditional record-keeping practices are applied to the management and preservation of e-mails. This often requires a cultural change in organisational practices, which can be exceedingly difficult to implement. In addition, there are a range of technical issues that can impact the long-term viability and re-usability of e-mails. This workshop investigated some of the organisational, cultural, and technical issues that must be addressed to provide accountability in the short term and to ensure that e-mails can be located, retrieved, accessed, and re-used over time.

Workshop Presentations

Benefits of Attendance

The workshop helped individuals apply a records management approach to the long-term management of their e-mails and illustrated the potential legal benefits associated with the long-term management and re-use of e-mails.

Format

The workshop was delivered over three sessions:

• The first session examined the concept of e-mails as records focusing on cultural and organizational issues
• The second session reviewed current applications and practical approaches to preserving e-mails over time
• The third session explored some of the issues surrounding use and re-use of e-mails

A breakout session on the afternoon of day two allowed participants to discuss some of the workshop themes in greater detail.

Key themes included:

• Classification of e-mails as records
• Overview of records management processes with regards to the long-term preservation and accessibility of e-mails
• Overview of e-mail management and preservation activities being undertaken internationally
• Practical applications of preservation processes
• Evidential value and research benefits associated with archiving e-mails

Programme Committee

• Seamus Ross, DCC Associate Director Services
• Joy Davidson, DCC Training Coordinator
• Maureen Pennock, DCC Researcher and Advisor

Venue

This event was held at the Grey Street Hotel [external], Newcastle. Wireless internet access was provided free of charge for participants. Find out how to get to Grey Street Hotel [external]. Printer-friendly travel directions are also available [external].

Accommodation

There are a limited number of rooms available on-site at Grey Street Hotel. Book a room online [external].
A list of additional accommodation options for prospective participants is also available [external].

Registration

Registration fees were £100 for DCC Associates Network members and £150 for non-members. These fees included all workshop materials and handouts, dinner on 24 April, lunch on 25 April, and refreshments.

Membership of the DCC Associates Network is FREE! For more information on becoming a member, see our Associates Network page.

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