Privacy Notice

The Digital Curation Centre (DCC) is committed to protecting your privacy and keeping you informed of how your information is used. We will only record your personal data in the manner and for the purposes set out in this privacy notice. Data will be kept secure from unauthorised access, use or disclosure.  We will not sell, rent, trade or otherwise knowingly share or provide your personal information to any third party, except insofar as legally obliged to do so or as specified below.

1. Who we are

The DCC is an internationally-recognised centre of expertise in digital curation with a focus on building capability and skills for research data management. The DCC provides expert advice and practical help to research organisations wanting to store, manage, protect and share digital research data.  DCC staff conduct research and provide consultancy and training services around research data management and related topics.

The DCC is not a legal entity but consists of two Partner Institution (please see section index statement), which are legal entities. Please click on the links to visit the privacy notices of the University of Edinburgh and the University of Glasgow. Each of the Partner Institutions is registered under the Data Protection Act and is a data controller as defined in that Act. 

Should you wish to access any information that the Partner Institutions store about you, please write to the relevant institution.  If you are unsure about which institution to contact, please email the DCC helpdesk on info@dcc.ac.uk  and we will assist you to identify the appropriate institution(s).

2. Scope of this Privacy Notice

This Privacy Notice aims at informing website visitors, research partners, clients and other stakeholders about how we process personal data.

3. Cookies

There are broadly four reasons why a cookie might be stored on your device when visiting our website.

• Cookies that make the website work properly for you and enable you to make use of the secure online services that we provide.
• Cookies that collect data about your use of the website which is then anonymised and used to help us improve our online services.
• Cookies that remember your preferences and make the site easier for you to use.
• Cookies that are placed by third party services we make use of to enhance the information we present online. We have no control over these third party cookies.

These cookies are placed on your device either by the DCC or by the third parties whose services we use as part of the website. Some cookies are retained in your browser for only as long as you visit our website, while others persist for a longer specified or unspecified period.

For more information on our cookies policy please click our Cookies we use page. If you have any questions or comments, please contact us at info@dcc.ac.uk

4. How we collect and use your personal data

We obtain personal data directly from individuals in a variety of ways, including but not limited to obtaining personal data when:

• we conduct research
• you subscribe to our newsletter/s
• you subscribe to our mailing list
• you submit an article to International Journal of Digital Curation
• you use our tools (e.g., DMPonline)
• register to attend meetings and events we host and during your attendance at such events
• we establish a business relationship
• we are performing professional services pursuant to a contract

We may contact you to tell you about you of our current and new services, as well as to notify you of any changes to our services. We may also contact you for purposes of research within our remit as a research institute.

5. The personal data types we collect

We collect the following types of personal data about individuals, including:

General personal data types, including:

• Contact details (e.g., name, company name, job title, work and mobile telephone numbers, work and personal email and postal address)
• Professional information (e.g., job and career history, educational background and professional memberships, published articles, areas of professional interest)

6. Why we process your personal data

We process your personal data with the purpose of:

• Providing research, training and consulting services
• Fulfilling our obligations of research collaboration
• Promoting our services  (research, training and consultancy) to existing and prospective clients
• Providing access to guests attending our events
• Processing online requests or queries, including responding to communications from individuals, or requests for services and quotations
• Complying with legal and regulatory obligations

7. Data sharing with third parties

We may occasionally share your data with trusted third parties.  Personal data that is gathered in the course of research may be shared with research collaborators and research funders (e.g., within the remit of European funded projects).  When we do so, we ensure that recipients are contractually bound to safeguard the data we entrust to them before we share the data.

8. Data transfers outside of the European Economic Area

The DCC does not transfer your personal data outside the European Economic Area.

9. For how long do we store personal data?

We store personal data while it is used for the purpose it was originally collected for (see section 5) You can request that your personal data be deleted and you can unsubscribe from our mailing lists through their internal systems.

10. Automated decision-making or profiling

The DCC does not engage in automated decision making or profiling.

11. Contact or complaints

Please contact info@dcc.ac.uk for any queries regarding the topic presented in this policy. You have a right to request that we delete your personal information and to make a complaint to the UK Information Commissioner’s Office (ICO) regarding any concerns you may have about our handling procedures – see https://ico.org.uk/make-a-complaint/