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Submissions
Submissions for IDCC will consider the following formats:
This year’s theme is Trust through Transparency. For more information on the topic please visit Call for Papers.
1. Papers
Papers are for research or practice work which is suitably advanced and has substantial results and reflections that would inform the work of the wider research data management community.
Papers should present results supported by evidence of novel contribution. They may identify challenges, propose a solution or describe an activity or research project currently in progress or recently completed. Of particular interest are lessons learned from digital curation activities, and recommendations for best practice.
A prize will be awarded for the best paper.
1.1 How to submit papers
You are required to submit a 4-5 page extended abstract of 2000-2500 words. If your abstract is accepted, you will be invited to give a 20-25 minute presentation at IDCC24 plus time for questions.
Your submission must use the provided template. It should observe the word limit, be written using clear language, accurately reflect the title and abstract, present a coherently structured argument, with sufficient context for the reader, and concrete examples where appropriate.
Upon paper acceptance, you will be expected to write-up your paper in full, 8-12 pages of 4000 to 6000 words.
All full papers that are presented at IDCC24 will be published in IJDC as Conference Papers, following a brief editorial review.
Alternatively, you can choose to submit your paper for further peer review, either as a General Article or as a Research Paper. Please refer to the IJDC Editorial Guidelines on the 'About the Journal' page for further guidance on the different peer-review criteria for Research Papers and General Articles.
1.2 Key dates
- Submit extended abstract by October 15 2023
- Notification of acceptance in November 2023
- Submit final paper by 9 February 2024
1.3 Template
Download Conference Papers template
1.4 Submission system
Submit Extended Abstract on ConfTool
1.5 IJDC Additional information
Sample published papers at IJDC
2. Lightning Talks
These talks are an opportunity to showcase work in progress or completed projects that you believe offers insights or practical lessons that advance digital curation research or practice. Treat IDCC24 as a stage where you can make your work known and potentially recruit partners to collaborate with.
2.1 How to submit a Lightning Talk
You are required to submit a one-page proposal of approximately 500 words that describes the work you would like to present, and its relevance to the topic of the conference. Your submission must use the provided template.
If selected, you will be invited to give a 10 minute presentation at IDCC24. Successful presentations are fast-paced and have a clear focus on one idea.
If desired, you could write up your talk as a Brief Report (2-4 pages excluding references and the initial title, abstract page) and submit it for publication in IJDC, subject to editorial review. Brief Reports are a new section in IJDC for sharing early research project work or implementation of new approaches to practice.
Submitting a Brief Report is not essential for IDCC participation, but we encourage submission.
2.2 Key dates
- Submit Lighting Talk proposal by October 15 2023
- Notification of acceptance in November 2023
- Submit final presentation by 9 February 2024
- Brief Report by 31 May 2024
2.3 Templates
Download lightning talk template
Download Brief Report template
2.4 Submissions system
Submit on ConfTool
3. Posters
Poster submissions offer a great opportunity to showcase and promote your work to the community through graphics rather than words - be it complete or in progress – as well as interact with others, gather feedback and exchange ideas.
When preparing your poster, please keep in mind that your poster should attract attention to your work and generate interaction with the conference audience.
To encourage interaction and networking, the programme includes dedicated poster sessions in person. Posters will be displayed physically on the conference venue and on the DCC website.
There will be a prize for best poster!
3.1 How to submit a poster
Posters proposals will be submitted through the submission system ConfTool, following these guidelines:
a) You can either submit a one-page (approximately 500 words) proposal describing the contributions to be presented in the poster and the motivation for the work,
or
b) The poster itself, if it is available in a single PDF format. Your poster should be one piece and not made up of separate sections. It should include title, author(s) names, affiliations, institutional logos, where appropriate, and email addresses.
Following the completion of the review process, and if your poster has been accepted, you will be asked to upload the final poster version via Conftool.
3.2 Logistics
Accepted poster proposals will receive instructions for physical poster requirements. Posterboards will be provided to display all accepted posters, but each presenter will be responsible for printing their poster.
3.3 Submission dates
- Submit Poster proposal by 1 November 2023
- Notification of acceptance by November 2023
- Final poster versions by 12 February 2024
3.4 Templates
3.5 Submission system
Submit on ConfTool
4. Workshops
As part of our IDCC24 programme, we invite submissions for full day or half day workshops. Workshops are events taking place before the main IDCC conference, and next year will take place on Monday 19 February 2024, depending on the volume of submissions received. All workshops will be in-person.
Workshops are normally focused on practical, hands-on work, and they are often used for training. If you have an established tool or working practice that yields results in the world of research data management, you are welcome to submit an application and show everyone how it works!
4.1 How to submit a workshop
Your workshop proposal should follow the provided template and include title, description and name of presenter(s), as well as practical information about number of delegates, duration (full day or half day), funding model and required room layout. Proposals should be no longer than 2 pages.
4.2 Workshop costs
Please note that you as the organiser are required to cover all the costs of the workshop - either via direct payment or by charging your attendees a registration fee.
We will publicise your workshop, include your event in our marketing campaigns and website, manage registration and delegate liaison, and provide technical support during your meeting. A financial commitment is required on your behalf, and a fee will be charged in the case of cancellation.
The costs for running a workshop are outlined below, and they cover catering, administration, room hire and AV costs (screen, projector and PA system) up to 20 delegates. Catering includes morning and/or afternoon break and lunch for both half day and full day workshops:
Full day - £2,000 with an additional cost of £80 per head over 20 delegates
Half day - £1,500, with an additional cost of £60 per head over 20 delegates
4.3 Key dates
- Submit workshop proposal by 15 October 2023
- Notification of acceptance in November 2023
4.4 Templates
Download workshop proposal template
4.5 Submission system
Submit on Conftool
Any questions?
For any questions about the submissions process please contact info@dcc.ac.uk.